Trashing, Deleting and Recovering Items

Items that are no longer needed in the Green Room and Core can be sent to a personal Trash Bin where either they will be permanently deleted after 90 days (or sooner, if desired), or can be restored, for example, in case of accidental deletion.

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Instructions

Send an item to the Trash Bin

1. Navigate to the Project File Explorer Green Room or Core.

2. Select the item depending on type:

   1. For regular folders and files under a top-level folder: Select one or more files and/or folders by clicking the checkbox beside each one (or use the select all checkbox).

   2. For top-level Shared Folders: Select the Shared Folder from the left navigation menu.

   3. Note: Top level User Folders cannot be deleted.

3. Click Send to Trash Bin in File Explorer menu.

4. A popup window prompts you to confirm the item deletion. Click OK/Delete.

5. The item is moved to the Trash Bin. Confirmation status can be viewed in the File Status panel.

View items in the Trash Bin

1. Click the Trash Bin icon in the Project File Explorer left navigation menu.

2. Items sent to the Trash Bin are displayed in the table along with the Sent to Trash Date, the parent path of the item’s original location, and the username of the user who originally uploaded the file to the Project.

3. File metadata and lineage can still be viewed while items are in the Trash bin by opening the Action > Properties menu beside each file.

4. Items sent to the Trash Bin are retained for 90 days, then permanently deleted by the system unless recovered or deleted sooner.

Recover items from the Trash Bin

1. Click the Trash Bin icon in the Project File Explorer left navigation menu.

2. Select one or more files and/or folders by clicking the checkbox beside each one (or use the select all checkbox).

   • Note: When performing batch recovery of multiple items, ensure that the selected items a) originated from the same zone (Green Room or Core), and b) do not include a mix of both Shared Folders and contents of User folders/files.

3. Click Recover. A popup window prompts you to confirm the item recovery.

   1. For regular folders and files under a top-level folder, select an accessible recovery destination in the same zone from which the item originated.

   2. For top-level Shared Folders, shared Folders are recovered to the top-level navigation tree; a different recovery destination cannot be specified.

4. Click Confirm.

5. The item is recovered. Confirmation status can be viewed in the File Status panel.

6. Recovered items can be viewed in the File Explorer in the applicable recovery destination.

Permanently delete items from the Trash Bin

1. Click the Trash Bin icon in the Project File Explorer left navigation menu.

2. Select one or more files and/or folders by clicking the checkbox beside each one (or use the select all checkbox).

3. Click Delete. A popup window prompts you to confirm the item deletion.

4. Click OK.

5. The item is permanently deleted. Confirmation status can be viewed in the File Status panel.

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