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Requesting File Copy from the Green Room to the Core

Requesting File Copy from the Green Room to the Core

The Core is the storage area where Project members can access each others’ Project files, create file collections, and use the workspace tools to open files and perform analyses. 

Making items that have been uploaded to the Green Room available for data analysis in the Core signifies the Project Administrator’s (or their delegate’s) approval that the items have been appropriately curated and minimized to the extent necessary to fulfill the Project requirements. Therefore, copying data to the Core is a controlled, step-wise process.

Only Project Administrators or members with a custom role that includes the Copy to Core permission level can directly copy files from the Green Room to the Core (see Managing Project Data between Green Room and Core). However, other Project members with the Request Copy to Core permission level can mark files or folders in the Green Room and submit a request to copy the files to the Core.

Prerequisites

Requires member role with the Request Copy to Core permission level.

 Instructions

To submit a request to copy data from the Green Room to the Core,

  1. Navigate to the Project File Explorer Green Room

  2. Select one or more files and/or folders to be copied by clicking the checkbox beside each one. The Request to Core option becomes visible in the File Explorer menu.

  3. Click Request to Core.

  4. Select a destination folder in the Core. 

  5. If desired, enter any remarks for the Project Administrator in the Request Notes field. 

  6. Click Confirm. 

  7. The Project Administrator will receive an email notification with your request details and will need to log into the Portal to approve the request.  After approval, your requested files will be visible in the Core destination folder.

To view your submitted and approved requests:

  1. Click the Requests icon from the Project left menu bar.

  2. Click New to view your new requests that have not been fulfilled, or Completed to view requests that the Project Administrator has fulfilled. Requests are identified by the username and the date/time stamp when the request was submitted.

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