When users are added to a Project, a system-level User Folder is created for each member. Additionally, Project Administrators can create another type of folder called a Shared Folder. Within a Project, User Folders and Shared Folders co-exist at the top level of the folder structure of the Green Room and Core. Access to all Shared Folders and User Folders is automatically granted to all Project Administrators, whereas access by other Project members is granted by one of the default or custom Roles (see Managing Project Members).
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Project Administrators can fine-tune access to their Project’s User Folders by creating custom roles in which access to a user’s own User Folder, or all User Folders, can be granted or revoked. For example, a custom role can be created with an “Uploader” function that only has the ability to upload files into a specific Shared folder while removing access to the user’s own User Folder. For more information, see Creating Custom Project Roles.
User Folder Operations
Within a User Folder, users can upload files or folders, create sub-folders, send items to trash, recover, or delete items, depending on the user’s role and permission levels.
User Folders are top-level folders created by the Pilot platform system and cannot themselves be renamed, sent to trash, recovered, or permanently deleted.
User Folders cannot be moved to another location within a Zone or copied from Green Room to the Core.
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All Project Administrators can access every Shared Folder in their Project. Users with the default role of Project Contributor have no access to Shared Folders. Users with the default role of Project Collaborator have access to Shared Folders in the Core zone only. Other Project Members can access a Shared Folder only if they have been be granted permission to it in a custom role. For more information, see Understanding Project Roles. |
Navigate to the Project Members page and open the Roles & Permissions tab.
Click + New Role.
Provide a name and optional description for the role, and use the check boxes to select the custom permission level(s) that correspond with the desired Shared Folder(s).
Click Save.
Go to the Members tab and assign new role to the appropriate Project members.
More details are found in Creating Custom Project Roles.
Shared Folder Operations
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The Shared folder an all its contents are sent to the Trash Bin. For detailed instructions on viewing in the Trash Bin, recovering, or permanently deleting, see Trashing, Deleting and Recovering Items.
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